The Administrative Services Department provides a wide variety of administrative services to the residents of Seaside and to all departments within the City. The Department includes four divisions: Finance, Personnel, Management Information Systems and Risk Management.
The Finance Division has several areas of responsibility including General Accounting, Cash Management, Accounts Receivable, Accounts Payable, Payroll, Budget, Grants and Debt Services. The Division provides accurate accounting of all revenues and expenditures, including preparation of financial statements, annual budgets, other financial reports, and supports the preparation of the annual audited financial statements. Payroll processes the bi-weekly payroll for the City’s employees, including payments to vendors of payroll benefits, and other payroll related issues. Accounts Receivable handles billing and collections for water, business licenses, vehicle abatement and other City services. Accounts Payable makes accurate and timely payments to vendors, for goods and services rendered to all City Departments.
The Finance Division is also responsible for preparation and administration of the Community Development Block Grant (CDBG) Five-Year Consolidated Plan and one year Action Plan in coordination with other City Departments.
The Personnel Division administers a centralized, merit personnel system, including recruitment, testing selection, and placement of employees; classification of positions; employee relations, which includes, negotiations, grievances, discipline and complaints; employee development and training; and employee benefits administration.
Management Information Systems Division
The Management Information Systems Division is responsible for the administration of the City’s computer and telephone network and all related information technology projects.
Risk Management Division
The Risk Management Division provides risk management services for injured employees, citizens and/or property damage. Its purpose is to foster and maintain a safe and healthy work environment for employees and a safe City for the residents of Seaside.
Additional services of the Administrative Services Department include the negotiation and administration of the City’s franchise agreements, oversight of the purchasing and contracting functions, and mail and copier services.
The Administrative Services Department goal is to continue to seek to improve the efficiency and effectiveness in all areas of Administrative Services in an effort to provide better services at a lower cost.